Adding new hires to your HRIS

Creating a profile

Once your new hire signs their offer, create a profile for them in your HRIS. Usually, you’ll have to enter some of their personal details, like full name, personal email, job title, department, employment type (full-time/part-time), start date, salary, location, etc. Recruiting typically collects this information in a Google Form and sends it to HR.

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With Sora, you can automate a lot of this field mapping. Sora pulls information about your new hire from your ATS and plugs it directly into your HRIS. There’s no manual data entry required, so you can retrieve the time and effort you’d normally spend inputting information and fixing human error. 

Adding personal details

Once your new hire's information is in the HRIS, send them an invite to the platform via their personal email address.

They’ll, then, need to fill out some more of their personal details - such as legal name, date of birth, social security number, address, phone number, bank account details for direct deposit, how much they want to claim for taxes, etc.

Before they can officially start, it’s mandatory for them to provide all of this information. At larger companies, it's also common for a new hire to acknowledge and agree to company policies.

Filling out tax forms

During the final step of the process, you need to confirm your new hire’s personal details and have them fill out a few more things for taxes or job codes, like forms I-9, W-4, W-9, etc.

Once that’s all done, they should be good to go until they start!